Automatic data transmission in response to content of electronic forms satisfying criteria

[0001] This application claims priority from U.S. Provisional Patent Application No. 60/245,778 filed Nov. 1, 2000 and hereby incorporated by reference.

[0002] The present invention relates to the field of electronic forms processing, and in particular, to providing automatic transmission of electronic information to any party or parties when the content of a submitted form meets pre-specified criteria and, more particularly, to the use of automatic notification of college recruiters when information in a submitted student profile meets a pre-specified criteria.

[0003] Electronic forms are widely used to transfer information over computer networks. Typically, a computer user operating a Web Browser such as Netscape Navigator or Internet Explorer views a Web Site and selects a link that results in the downloading of a form to the users computer. The form may be a static form or may be dynamically generated in response to user information. A mechanism for creating and processing such forms is described in U.S. Pat. No. 09,325,533 for a “Universal Forms Engine,” which is assigned to the assignee of the present invention.

[0004] When a form is posted, the submitted information is typically stored in a database. Authorized database users desiring to access the information can query the database using a database query language or, preferably, use a graphical user interface provided by a database programmer. If the database is continually being updated, an authorized database user will not necessarily know when information of interest has been received on an electronic form and will therefore have to query the database periodically. Alternatively, a skilled computer programmer can write a program that automatically responds to the submission of a form. Such programs are commonly used, for example, to acknowledge the receipt of purchase orders submitted as electronic forms over the Internet.

[0005] The Standout® system from CollegeNET, Inc., the assignee of the present invention, is an example of a system in which forms are submitted electronically, information from the forms is stored in a database, and then the database is queried by authorized users. In the Standout® system prospective college applicants can create customized student profiles that are searchable by recruiters or other college personnel. The Standout® system is described in co-pending U.S. patent application Ser. No. 09/479,271, which is hereby incorporated by reference. In the Standout® system, a prospective applicant completes and submits over a computer network an electronic form that includes multiple fields of information. The information in the form is stored in corresponding fields of a database. An authorized user, such as a college recruiter, searches the database to identify prospective applicants having desired characteristics. Thus, the Standout® system provides a system by which institutions can search through a pool of prospective applicants to locate qualified individuals and by which prospective applicants can present themselves to the institutions. The Standout® database is continually updated by the students. The information is therefore current, and the student profiles are immediately available on line to recruiters as the profiles are created and updated.

[0006] Although the Standout® system is a help to college recruiters and applicants, a recruiter is required to manually search the Standout® database to locate potential recruits. The recruiter can miss potential recruits that complete or edit profiles after the recruiter performs a search, so the recruiter must search frequently, even though most of the repetitive searches may not produce results.

[0007] It is an object of the invention to provide for the automatic transmission of information to one or more people or computer systems when the content of a submitted electronic form meets a criterion;

[0008] It is another object of the invention to provide a user with an interface for generating a criteria template that defines a match criterion to be used to trigger the transmission of information when the match criterion is satisfied by the content of a submitted electronic form;

[0009] It is a further object of the invention to provide for such automatic transmission of information to a recipient whose identity is determined from the content of the electronic form;

[0010] It is yet another object of the invention to provide for such automatic transmission of information having form and content determined from the content-of the form;

[0011] It is yet a further object of the invention to provide such an interface that allows a user without the skills of a professional computer programmer to generate the criteria template;

[0012] It is still a further object of the invention to provide for automatically generating e-mail notification when data in an electronic form submitted over a computer network meets a specified criterion;

[0013] It is still another object of the invention to provide a method of determining from a large amount of potentially relevant electronic information being continually submitted over a computer network through electronic forms by multiple users, information of interest to an individual and automatically bringing that information to the attention of the individual; and

[0014] It is still a further object of the invention to provide rapid notification to a recruiter when a potential recruit submits a profile matching the criteria specified by the recruiter.

[0015] In the present invention, first computer users complete electronic forms and submit them over a computer network such as the Internet. The forms include fields through which the users provide values for parameters corresponding to the fields. The set of values for all parameters specified in the form is referred to as the form value set. Second computer users use criteria template generation interfaces to generate criterion templates. Each criterion template defines a match criterion comprising a criterion value set, that is, a value or set of values corresponding to one or more of the parameters in the forms. The criterion template generation interface provides the second users with the ability to generate criterion templates without the assistance of a professional computer programmer.

[0016] When a form is posted by one of the first users, the form value set or a subset thereof is automatically compared to the match criterion specified by one or more of the criterion templates previously defined by one or more of the second users. If the form value set satisfies the match criterion, information is automatically transmitted to one or more people or computers. The information to be transmitted can be preset or can be determined from the form value set. For example, the transmitted information can include part or all of the electronic form content or can be a simple notification stating that a form having a parameter or parameters of specified values has been posted. The person or persons to whom the information is transmitted can also be preset or can be determined from the value set of the form.

[0017] The form and content of the information to be transmitted, as well as the recipients of the transmitted information, can be specified by the second users using the criterion template generation interface. Alternatively, the second users can use a notification specification generation interface to separately create a notification specification that defines explicitly or by rule the content and form of the information to be transferred and one or more recipients. The notification specification is then mapped to or associated with one or more criterion templates by the second user so that when the submitted form satisfies the match criteria of the associated criteria templates, information as specified in the notification specification is transmitted to the recipients specified in the notification specification.

[0018] The criterion template generation interface, in combination in some embodiments with the notification specification generation interface, allows a user to create a criteria template and to define the form, content, and recipients of the information to be transmitted without the assistance of a skilled computer programmer.

[0019] Receipt of a single electronic form can trigger the generation of multiple data transmissions in response to satisfying a single match criterion. It is also possible for a single electronic form to satisfy more than one criteria template and thereby trigger multiple transmissions of information. The information could be transferred to people or to computer systems.

[0020] When the invention is used with the Standout® system, it eliminates the requirement that the college recruiter repeatedly and manually conduct searches of the database and that the financial aid administrator manually inspect submitted applications prior to acting on them.

[0021] The foregoing has outlined rather broadly the features and technical advantages of the present invention in order that the detailed description of the invention that follows may be better understood. Additional features and advantages of the invention described hereinafter form the subject of the claims of the invention. It should be appreciated by those skilled in the art that the conception and specific embodiment disclosed may be readily utilized as a basis for modifying or designing other methods and structures for carrying out the same purposes of the present invention. It should also be realized by those skilled in the art that such equivalent constructions do not depart from the spirit and scope of the invention as set forth in the appended claims.

[0029] The present invention provides for the automatic electronic transmission of information, typically by electronic mail, in response to the content of electronic forms meeting a pre-specified criterion.

[0030] FIG. 1 is a flow chart showing the steps of a preferred embodiment of the present invention. FIG. 2 shows some of the hardware and software used in those steps. In step 22, a first individual uses a first computer 24, such as an IBM compatible or a Macintosh personal computer, to request over a computer network 26, such as the Internet, a criterion template generation interface from an information processor 28 that preferably services multiple first individuals. The first individuals use the criterion template generation interfaces for creating new criterion templates or for editing a previously created criterion templates. In step 30, the first individual completes one or more criterion template generation interfaces to define a criterion template, which specifies a match criterion, that is, a set of parameter values that, when matched by the value set of a submitted electronic form, will initiate the automatic transfer of information, such as the automatic transmission of an electronic notification. The criterion template can include sub-parts, with different sub-parts causing the automatic transmission of information to the same or different recipients, contingent upon the same or different parameters values in the value set of the electronic form.

[0031] The first individuals may also use the criterion template generation interface to define, either explicitly or by a rule, one or more recipients of transmitted electronic information, as well as the form and content of the transmitted information. Alternatively, the recipient and the form and content of the information to be transmitted can be specified separately from the match criterion in a notification specification, and then one or more notification specifications can be associated with or mapped to the criterion templates. The completed criterion template generation interface is posted in step 32 to information processor 28 to create the criteria template. In step 34, the criterion template specifying the match criterion is stored in criteria database 36.

[0032] At information processor 28 is a network server 38, such as a Sun Solaris UltraSparc Server, executing communications software, such as Apache HTTPD Server from The Apache Group, Forest Hill, Md., www.apache.org, to communicate over computer network 26. Also at processor 28 is an applications server 40, preferably operating behind a firewall, in data communications with network server 38 and having a memory 42 that contains software used in the present invention, including a comparison engine 44, a forms engine 46, such as the Universal Forms Engine described in U.S. patent application Ser. No. 09/325,533, for generating and processing forms, a search engine 48, and a message generation engine 49. Criteria database 36, which contains information from the criterion template, and a secure database 50, which contains personal information submitted on forms, are in data communications with applications server 40. The software operating on the applications server 40 and network server 38 communicate with each other and with necessary databases using standard protocols, such as CGI or Apache API. Skilled persons will understand that additional servers may be used.

[0033] Multiple first individuals will typically complete multiple template criterion generation interfaces in step 22 and post them to processor 28 to create criterion templates and store them in criteria database 36. This is shown in FIG. 1 by the dashed line returning from step 34 to step 22. The first individuals could be part of a single enterprise and connected to processor 28, for example, over a local area network, a wide area network, or an intranet. Alternatively, processor 28 could service many unrelated first individuals, each having potential interest in the content of forms being submitted to processor 28 and connected to processor 28 through a publicly accessible network such as the Internet. For example, an employment service can make electronically submitted employee profiles available to multiple subscribing employers.

[0034] In step 52, a second person using a second computer 56 requests an electronic form over a computer network, which may be the same as computer network 26, from processor 28. In step 54, the second person completes or edits the electronic form and in step 58 transmits it over computer network 26 to processor 28. The values for parameters entered into the fields of the form, cumulatively referred to as the value set for the form, is stored in step 60 in secure database 50. Typically, many such second persons are continually completing or editing electronic forms and posting them over computer network 26, as shown by the dashed line from step 60 back to step 52.

[0035] In step 62, comparison engine 44 compares the value set of the posted form with the match criteria specified in the criterion templates stored in criteria database 36. If the form value set does not satisfy any of the match criteria, the system awaits in step 64 receipt of another electronic form. Because second persons are continually creating and editing electronic forms, comparison engine 44 has a stream of form value sets to compare to the stored criterion template. Comparing the form value set with the match criteria does not require that the value of every parameter of the form value set be checked; the match criteria will typically specify required values for fewer than all the parameters.

[0036] If the content of any submitted form satisfies any of the stored criterion templates, in step 66 message generation engine 49 determines the recipient or recipients of the information to be transmitted. The recipient may be the individual who completed the criterion template generate interface or someone else. Multiple transmissions may be sent. Although the method of determining the recipient of the information is pre-specified, the actual recipient of the notification may depend upon the content of the form and may not, therefore, be known before the form value set is analyzed.

[0037] In step 68, message generation engine 49 determines the form and content of the information to be transmitted. The information may be transmitted to the recipient, for example, by e-mail or a file can be downloaded to the recipient's computer using another protocol, such as file transport protocol (FTP). The transmitted information may include a copy of the entire form that matched the criteria. The transmitted information may include text that is determined by or includes content from the form that satisfied the criteria. After the recipients and the form and content of the notification is determined, automatic transmission of information is then initiated in step 70.

[0038] The flowchart of FIG. 3 shows an embodiment in which college or university recruiters are notified when a prospective applicant submits a profile indicating that he or she has characteristics sought by the recruiter. The hardware used in the embodiment of FIG. 3 is the same as that shown in FIG. 1. This embodiment is preferably used in conjunction with the Standout® recruiting system. In step 72, a recruiter or other individual uses a first computer 24 to request a criterion template generation interface form from processor 28. FIG. 4 shows a typical criterion template generation interface 74 used to create a criterion template that defines a match criteria that will trigger the automatic transmission of information.

[0039] In step 76, the recruiter or other college official completes the criterion template generation interface 74 and specifies a match criterion that defines characteristics of a student for which the school has a recruiting need. FIG. 4 shows that the recruiter in this example has defined a criteria template entitled “People from Georgia” and has specified for the match criterion any students from the state of Georgia. Other fields of criterion template generation interface 74, corresponding to parameters such as “Ethnic Background,” Religious Affiliation,” and “Minimum GPA,” were not completed by the recruiter and so the value of those fields in the student profile will not disqualify a student from meeting the match criteria. There is typically a field in the criterion template generation interface corresponding to each field in the student profile, so any information in the student profile can be used for matching.

[0040] In step 78, the criterion template generation interface is posted to information processor 28, which creates a criterion template. In step 80, the criterion template is stored in criteria database 36. A recruiter will typically complete multiple criterion template generation interfaces, to create criterion templates to meet the requirements of a school for students in many areas.

[0041] In step 82, the recruiter requests from processor 28 a notification specification generating interface to define a notification specification that describes, either explicitly or by rules, the form and content of each notification and the notification recipients. The recruiter can use one or more the notification specification generating interface to specify multiple recipients, with customized notification content for each. For example, one of the recipients may be the recruiter who created the criterion template and another may be the student who submitted the triggering form. In step 84, the recruiter completes one or more notification specification generating interfaces.

[0042] FIG. 5 shows a notification specification generating interface being used by the recruiter to define a notification specification entitled “Georgian.” FIG. 5 shows that an e-mail will be sent to John at Alum.org when the “Georgian” response is triggered, and the message will state: “Attached is a Standout® system profile of a fellow Georgian.” In step 86, the notification specification generating interface is posted to processor 28, and in step 88, the notification specification is stored.

[0043] After criterion templates and notification specifications are created, one or more notification specifications are mapped to or associated with the criterion templates in step 90, thereby defining the information transfer that is triggered when the match criteria is met. FIG. 6 shows a screen in which the recruiter assigns to the notification criteria entitled “People from Georgia” the response entitled “Georgian.”

[0044] In step 96, a student uses a second computer 56 to request over computer network 26, preferably the Internet, an electronic profile form from processor 28. In step 98, the student uses the form to create a new student profile or edit an existing profile, and in step 100, the profile is posted to processor 28. In step 102, information from the student profile in stored in secure database 50.

[0045] Students are continually creating or editing profiles on second computers 56 and posting the profiles through the Internet 26 to processor 28. In step 110, the newly created or edited profile is compared with the match criteria from all criterion templates stored in criteria database 36. If the student profile does not satisfy any of the stored criteria templates, the system waits in step 112 for additional students profiles to be submitted. When a new criterion template is created and assigned a notification specification in step 90, a search is optionally conducted of the student profiles in the Standout® database, and existing information about students that have profiles satisfying the match criteria are transmitted in accordance with the notification specification associated with the matching criteria template.

[0046] For each submitted form that satisfies a stored criterion template, one or more transmissions of information to recipients is triggered. In step 114, the system determines the recipients from the notification specifications assigned to the criterion template. The recipients may include a recruiter, another person explicitly specified in the notification specification, or a person determined in accordance with instructions specified in the notification specification and dependent upon the content of the profile. For example, a recipient may be an alumni director of the student's home state if the student profile indicates that one of the students parents graduated from the school. The recipient could also be the student that submitted the profile, that is, a message could also automatically be sent back to the student.

[0047] In step 116, the software determines the form and content of the notification. The notification can include information from the student profile. For example, the notification to a recruiter may read: “Student John Smith meets your criteria for a student that plays the saxophone and has a B or better average grade.” A message sent back to the submitting student may read: “Dear John, we are excited to receive your application because our band needs experienced saxophone players . . . .” In step 118, the notification is transmitted to the recipients.

[0048] A single submitted student profile could satisfy multiple match criteria for a single institution. Moreover, satisfying a single match criterion could result in multiple notifications being sent in response to the receipt of a single form, if one of the notification specifications includes multiple recipients or if more than one notification specification is mapped to the criteria template. For example, a student's form could indicate that the student's parents are alumni of the institution, that the student is an accomplished athlete in a sport of interest to the institution, and that the student is interested in financial aid, resulting in e-mails to the alumni office, the sports director, and the financial aid office.

[0049] Information processor 28 could be within the recruiter's college, that is, the system can be implemented as a stand alone service of a single institution. Preferably, however, the invention is implemented as part of an overall system in which a third party processor 28 makes student profiles available to multiple institutions and provides additional services to students and institutions, such as applications processing. An example of a system serving multiple institutions is the ApplyWeb® system from CollegeNET, Inc., the assignee of this application. Information on various forms, such as student profiles and admissions applications, processed by processor 28 are preferably shared among forms used in the various services provided by the third party administrator, so that information entered once by the student, unless specified otherwise, is automatically available and inserted into forms in other services.

[0050] Although the embodiment of the invention described above is implemented in a university environment, the invention is applicable in many different settings. For example, the invention could be used by a charitable organization. When a donation or other correspondence is received, notification could be provided to different personnel within the charity, depending upon the size of donation or the characteristics of the donor. In another application, an individual seeking to purchase a home could complete a form specifying desired characteristics of the home, and real estate sale persons could define templates to identify potential buyers seeking certain types of properties, such as waterfront homes or homes with acreage. When a form from a potential purchaser satisfies a criteria template created by the salesperson, the potential purchaser, the salesperson, or both could be automatically notified.

[0051] In yet another implementation, a dating service could allow each member of the service to complete a personal profile, describing himself or herself, and a criteria template, describing the person being sought. When a two-way match occurs, that is, when a first user's personal profile satisfies a second user's criteria and the second user's personal profile also satisfies the first user's criteria, both the first and second users are notified. A one-way match between a personal profile and a criteria, that is, when a first user meets a second user's criteria, but the match is not mutual, no notification is initiated. In practice, the questions for each user to create his personal profile and his criteria template could be merged into a single set of queries.

[0052] Although the singular “criterion” is used above in connection with “match criterion” and “criterion template,” it should be understood that such labels do not exclude the use of multiple criteria for matching. Also, the term “notification specification” used to specify the form, content, and recipients of an information transmission is not limited to information whose content is a “notification,” but can specify the transmission of any information, including, for example, an acknowledgment back to the individual who completed the form that triggered the transmission.

[0053] Although the present invention and its advantages have been described in detail, it should be understood that various changes, substitutions and alterations can be made to the embodiments described herein without departing from the spirit and scope of the invention as defined by the appended claims. Moreover, the scope of the present application is not intended to be limited to the particular embodiments of the process, machine, manufacture, composition of matter, means, methods and steps described in the specification. As one of ordinary skill in the art will readily appreciate from the disclosure of the present invention, processes, machines, manufacture, compositions of matter, means, methods, or steps, presently existing or later to be developed that perform substantially the same function or achieve substantially the same result as the corresponding embodiments described herein may be utilized according to the present invention. Accordingly, the appended claims are intended to include within their scope such processes, machines, manufacture, compositions of matter, means, methods, or steps.